Working Across Multiple Time Zones as a Remote Team

For example, teams can create shared calendars showing their availability across different hours in a day to ensure no time zone boundaries are crossed. So, what is the difference between global teams that succeed, and those that don’t? How does one make sure to reap all the benefits and suffer no drawbacks of working across time zones? We’re breaking down the seven tested and tried steps geographically dispersed teams can implement to strengthen formal and informal communication and build more trust and better collaboration across all teams. A common drawback to managing a team that operates across time zones is the lack of space for sharing insight about work progress. The already limited communication opportunities leave no room for staff to share what they’re working on, talk about ideas, or future plans.

If you are working with people in many regions and time zones, you can record sessions for employees to view later. This is the perfect option if you want to do training or just share recorded messages with larger groups. Visuals can help a lot when people are trying to understand the time differences. Have some fun with Photoshop or Canva and create a map that shows where everyone on your team is. Team members will adapt quickly to any of the communication tools you choose, but even if they are chatting via Slack all day, it’s important to have some time set aside once a week or twice a month to check in.

Consider Meeting Times

By being able to see who is working, people can save time not reaching out to those who aren’t available and adding more to inboxes. There are lots of color options, so you can assign each employee or team a certain color on the calendar. For collaboration, you can share your screen with just the click of a button and also share control of the mouse. People can make the choice to have their cameras and microphones on or off depending on the situation.

best practices for working across time zones

This means that if one team member works while another is sleeping, it does not mean they can’t communicate or collaborate with each other effectively (unless this pattern repeats itself for several weeks). An inside look at the meeting ground rules used internally by, the top-rated meeting productivity software company. Then, when you’re ready to schedule the email, click the arrow on the send icon for the “Schedule message” option.

Working Across Multiple Time Zones: Tools and Strategies That Help Connect

In addition to removing the time constraint of the traditional synchronous approach, the asynchronous method, ideally, ensures communication records remain at hand. Technology has continued to shape and develop the way we do just about everything in our daily lives. Using technology, teams are working across multiple time zones smoothly and it’s opening all kinds of doors for businesses. If you have found yourself part of a global team or even just one spread across the United working remotely in a different time zone States recently, we’ve got some ideas to help you work more effectively and be a great team player. These chat apps offer real-time messaging, file sharing, channel-based communication, and integrations with other productivity tools, allowing teams to collaborate, discuss projects, and share updates seamlessly. To tackle this challenge, it’s essential to empathize with our team members in the furthest time zones and ensure that meeting times are reasonable for everyone.

We have put a lit of our best pointers and practices to help you get through your intercontinental workday by working remotely in different time zones. The key to successfully working across multiple time zones is good communication and setting clear expectations is the first step. Working across time zones is, like many things, a learned skill — it’s ok to make mistakes and find your own way. Asking your team, peers, and managers for feedback is a great way to make sure you’re on the right track in every scenario, including this one. In addition to confounding my brain, time zones also provide some fun and interesting challenges when it comes to how we all work together at Buffer as a fully remote, distributed team. To bypass these obstacles, it is crucial to implement best practices, strategies and effectively leverage essential tools.

Leave a Comment

Your email address will not be published. Required fields are marked *

Shopping Cart